Event Coordinator & Marketing Support

As an Event Coordinator & Marketing Support, you are responsible for the practical organisation, coordination and administrative follow-up of international events, trade fairs and visitor programmes. You ensure that everything behind the scenes is organised down to the last detail, enabling colleagues, customers and partners to enjoy a seamless experience.You are a natural organiser who enjoys planning, coordinating and following up on operational tasks. You thrive in a role where you work both independently and as part of a team. You enjoy supporting the marketing department and take pride in keeping processes organised and running smoothly.

• Organise and coordinate international visitor programmes at our headquarters. You are responsible for all practical arrangements, including hotels, transportation, restaurants, meeting rooms, catering and communication with visitors and internal stakeholders.
• Act as the central point of contact for visitors and internal stakeholders, ensuring every visit is professional, welcoming and well organised.
• Evaluate the visitor experience and proactively identify opportunities to improve and optimise processes.
• Support the organisation of international trade fairs, events, product launches and other marketing activities, ensuring smooth preparation, flawless execution and accurate administrative follow-up.
• Work closely with colleagues from Marketing, Sales, Logistics, Consignment and external suppliers to ensure that all materials, shipments and deliveries arrive at the right place, at the right time.
• Maintain relationships with hotels, transport providers, event venues and other suppliers. Monitor service quality and continuously look for opportunities to improve efficiency and collaboration.
• Handle the administrative follow-up of events and visitor programmes, including registrations, invitations, presentations, SharePoint updates, CRM administration, invoice processing and budget tracking.
• Provide administrative and organisational support to the Marketing team and ensure that internal processes are carried out efficiently and accurately.

Profile

You are someone who enjoys rolling up your sleeves and takes pride in delivering a well-organised and seamless execution. You are service-minded, detail-oriented and enjoy making sure everything is taken care of.
You also recognise yourself in the following qualities:

• You are highly organised and work in a structured and accurate manner.
• You are service-oriented and believe it is important that visitors, customers and colleagues feel welcome and well looked after.
• You are strong in administration and enjoy keeping everything organised and under control.
• You have a solution-oriented mindset and remain calm and organised, even when managing multiple projects simultaneously.
• You communicate confidently and professionally with both internal colleagues and external partners.
• You are proactive, take initiative and enjoy getting things done.
• You are flexible and don't mind occasionally being present at events, trade fairs or visitor programmes.
• You enjoy working as part of a team while also taking ownership of your own responsibilities.